Vendor EDI Requirements
Vendor EDI Requirements
Published 08/09/2021, 04:27 PMNote: For vendors that have already shipped to Best Buy RDCs and DDCs, the below EDI requirements should already have been met.
Electronic Data Interchange (EDI) is the computer-to-computer exchange of business data in standard formats. It is the way to speed the flow of data by exchanging documents electronically, thus eliminating the need for manual processes.
As part of the Vendor Master Agreement (VMA), Best Buy requires an E-Business solution to be in place for the following required documents within the designated timeframes as a means to conduct business. The following documents are mandatory either via Traditional EDI or via Web-based EDI:
| EDI Feed | Vendor EDI Expectations |
|---|---|
| Purchase Order (850) | Must be in production prior to the first PO being cut to the Trading Partner. Vendors must not accept verbal POs unless confirmed by an EDI850. |
| Purchase Order Change (860) | Must be in production prior to the first PO being cut to the Trading Partner. |
| Invoice (810) | Must be in production prior to the first PO being cut to the Trading Partner. Each PO must have a separate invoice and must transmit on the day of the shipment. |
| Application Advice (824) | Must be in production prior to the first PO being cut to the Trading Partner. |
| Advance Ship Notice [ASN] (856) | Must be in production prior to the first PO being cut to the Trading Partner. The SSCC-18 barcode label must be used for all shipments. |
| Functional Acknowledgement (997) | Must be in production prior to the first PO being cut to the Trading Partner. Vendors must send an EDI997 within 24 hours in acknowledgement of EDI documents sent from Best Buy to vendor. |
Prior to the first PO being cut, EDI850, EDI860, EDI810, EDI824, EDI856 and EDI997 transmissions must all be in production. Completed testing for all EDI transmission types must occur and is coordinated with Best Buy’s EDI Team.