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Receive-Ready Documents

Published 10/02/2018, 09:55 PM
Last Update 09/16/2021, 08:52 PM

For questions about this section, email DDCOpsSupport@bestbuy.com 


All content covered in the Receive-Ready Documents section apply to shipping both Prepaid or Collect shipping.

For additional requirements for Collect Vendor, see Section 8; for Collect Carrier requirements, see Section 9.

6.1 Packing Slips

Packing Slip definition: Per pallet (and/or bundle), it is an accurate and itemized list of goods, prepared by the shipper and used as a checklist (to cross-check) for the purpose of tallying delivered goods at the item level.

Best Buy requires that each LTL pallet has its own unique one-page Packing Slip detailing contents. Unlike truckload shipments, when freight moves through an LTL carrier’s network, intermingled product is transferred between terminals and (loaded between short-and-long haul) trailers. Because tracking PRO product (intended to be deliver together) can get
separated in transit, Best Buy requires pallet-level packing slips to be attached to each pallet.

At this time, Best Buy encourages but does not require this “per pallet” practice be applied to Truckload capacity.

Tactical recommendations:

  • Placement of Packing Slips within a sealed clear plastic pouch, unobstructed and clearly visible.
  • Best Buy prefers pouches to be attached to the exterior surface of the wrap/film.
  • If the Packing Slip is folded, please allow the “Ship-To” Address and all detailed POs to be immediately visible when placed within the plastic pouch. Prior to breaking down packaging, having this feature allows both Best Buy and carriers to immediately spot product potentially being sent to the wrong location.

Must contain the following qualifying components on a single page:


Below is an example of a Packing Slip template to consider:

 

6.2 Required for Truckloads

   6.2.1 Bill of Lading (BOL) or Waybill - Trailer Level

  • Upon delivery, a shipper-printed destination-specific (Master) BOL must be present for all delivering POs.
  • If POs arrive without a corresponding BOL, a Proof of Delivery will not be provided back to the carrier.
  • Trailer and seal numbers must be shipper-applied on the Bill of Lading.
  • Omit listing pallet counts. The only acceptable unit of measure for product is in full Master Pack cartons.
  • For Collect shipments, specific Bill of Lading requirements, see Section 8.

Best Buy recommends VICS BOL format, as it will contain all the below qualifying fields:


6.3 Required for LTL Shipments

   6.3.1 Bill of Lading (BOL) - PO Level

  • Upon LTL carrier pick, shipper-printed destination-specific (underlying) BOLs must be present for all shipped POs.
  • Omit listing pallet counts. The only acceptable unit of measure for product is in full Master Pack cartons.
  • For Collect shipments, specific Bill of Lading requirements, see Section 8.

Best Buy recommends VICS BOL format, as it will contain all the below qualifying fields:


   6.3.2 Delivery Receipts - Shipment Level

  • Upon delivery to Best Buy, all carrier-printed (LTL) Delivery Receipts must accompany all delivering POs.
  • Omit listing pallet counts. The only acceptable unit of measure for product is in full Master Pack cartons.
  • If POs arrive without a corresponding Delivery Receipt, a Proof of Delivery will not be provided back to the carrier.

Must contain the following qualifying components:


   6.3.3 Trailer Manifests – Trailer Level

  • Trailer Manifest definition: An LTL carrier created (last-mile) trailer-level summary that is not used by Best Buy to validate proof of delivery. It is used to summarize all the Delivery Receipts loaded on a delivering trailer.
  • Omit listing pallet counts. The only acceptable unit of measure for product is in full Master Pack cartons.
  • Consistent use and compliant document format is extremely important to all parties:
    • Can significantly reduce Best Buy unload times, leading to reduced driver and/or equipment detention.
    • Aids in reconciling expected versus actual delivered receipts.
    • Stated trailer number and seal number(s) are critical for freight claim processing and resolution.

Must contain the following qualifying components:

 

6.4 Non-Approved Carrier Shipments

If the freight carrier invoice is the responsibility of the vendor, BBY will deduct the invoice amount from vendor’s next payment plus an additional fee of $25.00.

If accessorial fees are charged by the vendor’s choice of carrier with whom BBY has no contract, BBY will deduct the invoice amount from vendor’s next payment plus an additional fee of $25.00.

For any questions specifically regarding the fees discussed in this section, email FPNonPreferredInv@bestbuy.com